HRS Project Readiness

Background

With UW's Administration Transformation Program (ATP), Workday will be implemented as a replacement for the current PeopleSoft HRS on July 1, 2025. The scope of this project will cover decommissioning of HRS, EPM and OBIEE and archiving the necessary data.

Phased Approach

• Decommissioning will be handled in multiple phases over the next 2 years:
  
  • Phase 1 (3/1/23 - 6/30/24): Slowing the introduction of changes to HRS, EPM and OBIEE. Critical maintenance and security updates will continue.
  • Phase 2 (7/1/24 - 6/30/25): Moving to a model where changes are frozen to reduce adverse impacts on other projects. Critical maintenance and security updates will continue.
  • Phase 3 (HRS/EPM: 7/1/25 - 4/29/26; OBIEE: 7/1/25 - 10/31/25): At ATP go-live, HRS will move into a support model with limited read only access. HRS data will be archived.
  • Phase 4: Manage the full shutdown of HRS/EPM (4/30/26), OBIEE (11/1/25) and Cypress* (4/30/27).
    • Data will be available through the new data archive.
    
    * Tentative, dependency on document management solution

• Phase 1 - Slowdown (3/1/23 - 6/30/24)
  
  • Slow introduction of changes to HRS per strategy criteria; Continue critical maintenance and security related updates
  • Slowdown Criteria for HRS: Processing and updates to HRS will continue to occur during the slowdown phase as follows:
    
    
    • Routine operational processing
      
      • e.g., Payroll processing, data cleanup and DeptID updates
    • Maintenance / security related updates: PeopleTools, Regulatory, Tax updates, Items needed for break-fix
    • Projects that support UW Systemwide top priorities to be completed in 2023
    • Small to medium efforts with large, defined payback
    • Projects that prepare data, processes, or culture for easier transition to Workday to be completed in 2023
  • Processing and updates for HRS will NOT be completed and supported during the slowdown phase as follows:
    
    
    • Updates that impact Workday setup unless critical compliance or security risk
    • Add new values that would impact Workday configuration
      
      • Critical requests will be discussed with the ATP team and may be completed if all agree
    • Add new integrations or APIs
• Phase 2 - Maintenance Freeze (7/1/24 - 6/30/25)
  
  • No changes to HRS unless critical item per strategy criteria; Continue critical maintenance and security related updates; Continue routine operational processing
• Phase 3 - Support - Limited Access (7/1/25 - 4/29/26)
  
  • Employee Self Service shutdown; Core User shutdown; Restrict access to limited roles at ATP go live per strategy criteria; Continue critical security patches; Archive data at ATP go live; Minimal operational processing to complete FYE 2024; Shutdown HRS non-production environments per strategy
• Phase 4 - Shutdown (4/30/26)
  
  • Shutdown HRS access; Shutdown app and web servers; Data is only available through archive to limited set of users

• Phase 1 - Slowdown (3/1/23 - 6/30/24)
  
  • Slow introduction of changes to EPM per strategy criteria; Continue critical maintenance and security related updates
  • Processing and updates to EPM will continue to occur during the slowdown phase as follows:
    
    
    • Maintain existing batch processing, content and access accounts
    • Accept updated data and tables based on changes in HRS
    • Critical maintenance and security related updates
  • Processing and updates for EPM will NOT be completed and supported during the slowdown phase as follows:
    
    
    • Adding new models or merging new tables into existing models
    • New service accounts
• Phase 2 - Maintenance Freeze (7/1/24 - 6/30/25)
  
  • No changes to EPM unless critical item per strategy criteria; Continue critical maintenance and security related updates; Maintain existing batch processing, content and access accounts
• Phase 3 - Support - Limited Access (7/1/25 - 4/29/26)
  
  • Maintain existing content and security access until full shutdown; No batch processing once FYE 2024 completed in HRS; Continue critical security patches;Shutdown EPM non-production environments per strategy
• Phase 4 - Shutdown (4/30/26)
  
  • Shutdown EPM access; Shutdown EPM database

• Phase 1 - Slowdown (3/1/23 - 6/30/24)
  
  • Slow introduction of changes to EPM per strategy criteria; Continue critical maintenance and security related updates
  • Processing and updates to OBIEE will continue to occur during the slowdown phase as follows:
    
    
    • Security patching
    • HRS Content
      
      • Maintain and update existing dashboards
    • Campus Content (student data)
  • Processing and updates for OBIEE will NOT be completed and supported during the slowdown phase as follows:
    
    
    • Creating new dashboards/reports
• Phase 2 - Maintenance Freeze (7/1/24 - 6/30/25)
  
  • No changes to EPM unless critical item per strategy criteria; Continue critical maintenance and security related updates; Maintain existing batch processing, content and access accounts
• Phase 3 - Support - Limited View Access (7/1/25 - 10/31/25)
  
  • Maintain existing content and security access until full shutdown; No batch processing once FYE 2024 completed in HRS; Continue critical security patches; Shutdown EPM non-production environments per strategy
• Phase 4 - Shutdown (11/1/25)
  
  • Shutdown OBIEE