HR, Payroll and Benefits News

Unclassified Employees: Use of Vacation and Annual Leave Reserve Account (ALRA)
May 27, 2014

Unclassified employees (academic staff, faculty and limited) with a 12-month appointment are eligible to bank unused vacation in an Annual Leave Reserve Account (ALRA) at the beginning of their 11th fiscal year of employment. Unclassified vacation is allocated on a fiscal year basis. Unused vacation can be carried over into the following fiscal year, but must be used by the end of that fiscal year or it will be lost.

Your July Leave Report will indicate how many hours of unused vacation you are eligible to bank into ALRA. You are allowed to bank any unused vacation as of June 30, 2014.

If you meet the eligibility requirements for ALRA:

• You may transfer unused vacation hours into an ALRA account to use at a future date (banked hours do not expire).
• You may accumulate hours in your ALRA from year to year without limit.
• With your supervisor's approval, you may use ALRA hours at any time. These hours can be used in any circumstance where you are allowed to use paid leave.
• Any unused ALRA at the termination of employment will be paid to you at your current wage rate as a lump sum payment.
• You will be offered the option to bank hours in ALRA in July following the fiscal year in which you qualify.
• Banking Schedule (the amount of leave that can be banked is prorated if part-time):
  • You are allowed to bank up to 40 hours of vacation into ALRA per year at the beginning of your 11th fiscal year of employment.
  • You are allowed to bank up to 80 hours of vacation into ALRA per year at the beginning of your 26th fiscal year of employment.
  • The ALRA benefit is made available during the 11^th or 26^th fiscal year of employment.  However, the hours may be placed in reserve at the end of the fiscal year (designate hours for ALRA on the July Leave report).

If you elect to bank hours to ALRA, the vacation hours used will first come from any remaining Vacation Carryover you had as of June 30, 2014. If you allocated more unused vacation to ALRA than you currently have as Vacation Carryover, the additional hours to be banked will come from your new Vacation Carryover balance as of July 1, 2014 (vacation earned in the current fiscal year).

If you have questions, please contact the Payroll Coordinator for your work unit.

Source: UW Service Center
Categories: Leave