HR, Payroll and Benefits News

W-2 (Wage and Tax Statements) Now Available Online; to be Mailed by January 31, 2018
January 23, 2018

W-2 Now Available Online; to be Mailed by January 31.
Additional Tax Forms to be Distributed in February and March

The 2017 W-2 Wage and Tax Statements are now available online in the MyUW portal. Log into the portal for UW System institutions or for UW-Madison. Launch the Payroll Information module and click on the Tax Statements tab. Paper copies of the W-2 will be mailed via U.S. mail by January 31, 2018.

A printed W-2 from the portal is a valid document for tax filing. However, employees filing a W-2 printed from the portal, must write their Social Security or Individual Tax Payer Identification number in the "a" field at the top of each Form W-2 section. Social Security and Tax Payer Identification numbers were removed from the online W-2 statements to increase the security of sensitive online information.

Some employees will also receive additional tax forms from the University (Examples: 1095-C, 1042-S, Fellowship/Scholarship Letter).

• The 1095-C Form will be mailed via U.S. mail to employees in early February and available on the portal by mid-February. All UW employees who were full-time for some or all months of 2017 will have a 1095-C to document that health insurance coverage was offered to them. Employees will need the 1095-C as part of their documentation requirement when filing 2017 taxes.
• The 1042-S Forms will be available by March 1, 2018 in the Glacier Online Tax Compliance System for those who chose the option of electronic delivery; others will have them mailed to their home address. The 1042-S Forms will be posted on the portal after March 17. 
• The Fellowship/Scholarship Letter will be mailed to the employee\'s home address.

Filing Your Taxes

Employees should use their W-2 Form, not their final 2017 earnings statement, to file taxes. Some employees have had adjustments made to their 2017 taxable earnings since the last 2017 payroll was paid. These employees may have an additional earnings statement generated reflecting these adjustments. These adjustments will already be reflected on the W-2 Form that the employee receives.

The Internal Revenue Service (IRS) will begin accepting returns on January 29, 2018 for the 2017 tax filing season. Employees may want to consider filing their return as soon as all necessary tax forms are received to minimize the chance of a fraudulent return being processed using their Social Security number, or Individual Tax Payer Identification number. More information is available on the IRS website.

Additional Resources: W-2 Explanation, W-2 Overview and Earnings Statement Comparison

Source: UW Service Center
Categories: Tax